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Standards for Satisfactory Academic Progress (SAP)

Satisfactory Academic Progress (SAP) is necessary in order to remain eligible for Federal Financial Aid and/or Veteran Education Benefits. SAP is measured at the end of each payment period for all programs. If a student does not meet the following standards, it will result in being placed on Financial Aid/Academic Warning, Financial Aid/Academic Probation, or being dismissed from the college.

The following are the minimum standards for Satisfactory Academic Progress.

  • Qualitative Standard: Grade Point Average
    • A student must successfully meet the minimum cumulative GPA of 2.0.
  • Quantitative Standard: Rate of Progression
    • A student must progress at a rate of completion in his or her program consistent with the maximum time frame permitted. The maximum time frame is no longer than 1.5 times the published length of the program.
    • A student must successfully complete a cumulative minimum of 67% of his or her attempted credits.

Qualitative Standard: Grade Point Average

Students must successfully meet the minimum cumulative GPA of 2.0 at each checkpoint. Cumulative GPA is checked every 15 weeks, at the end of each payment period, . Transfer credits that are accepted toward a student’s program are not counted toward a student’s cumulative GPA. Incomplete grades (I), withdrawals (W), course repeats (R), no pass (N), and pass (S) are not counted toward a student’s cumulative GPA.

Quantitative Standard: Rate of Progression

Maximum Time Frame

Students must progress at a rate of completion in their program consistent with the maximum time frame permitted. The maximum time frame is no longer than 1.5 times the published length of the program.

Pace of Completion

Students must successfully complete a cumulative minimum of 67% of their attempted credits. Pace of completion is calculated by taking the number of credit hours earned, divided by the number of credit hours attempted. Transfer credits that are accepted toward a student’s program are counted as both credit hours attempted and credit hours earned in the pace of completion. Incomplete grades (I), withdrawals (W), and course repeats (R), and no pass (N) are counted as credit hours attempted but not credit hours earned in the pace of completion, Pass (S) is counted as credit hours attempted and earned.

Satisfactory Academic Progress (SAP) Status

Financial Aid/Academic Warning Status

Students who fall below the minimum requirements of a cumulative GPA of 2.0 or pace of completion of 67% at any evaluation point will be placed on Financial Aid/Academic Warning Status. Students can continue to receive Federal Financial Aid and/or Veteran Education Benefits while in this status. If a student does not meet the requirements at the next evaluation period, the student will be placed on Financial Aid/Academic Suspension and will need to appeal to remain eligible for Federal Financial Aid and/or Veteran Education Benefits.

Financial Aid/Academic Suspension Status

Students are placed on Financial Aid/Academic Suspension when they do not meet the Satisfactory Academic Progress after being on Financial Aid/Academic Warning or Financial Aid/Academic Probation. Students may appeal their status while on Financial Aid/Academic Suspension to remain eligible for Federal Financial Aid and/or Veteran Education Benefits. Students who successfully appeal the Financial Aid/Academic Suspension status will be placed on Financial Aid/Academic Probation.

Financial Aid/Academic Probation Status

Students who successfully appeal Financial Aid Suspension will be placed on Financial Aid/Academic Probation. Students on Financial Aid/Academic Probation will need to have an academic recovery plan to raise their cumulative GPA and/or pace of completion to meet Satisfactory Academic Progress. Students can continue to receive Federal Financial Aid and/or Veteran Education Benefits while in this status. If a student does not meet the requirements at the next evaluation period, the student will be placed on Financial Aid Suspension and will need to appeal to remain eligible for Federal Financial Aid and/or Veteran Education Benefits.

Appeal Process

Students not meeting Satisfactory Academic Progress will need to appeal to remain in school and eligible for Federal Financial Aid and/or Veteran Education Benefits. The appeal will be reviewed by an Appeal Committee. Students must complete the following steps to have their appeal reviewed.

  1.  Student must complete and submit an appeal form and letter within fourteen (14) calendar days from the date of the suspension status. The letter must describe the circumstances for which the student feels he or she deserve consideration. 
  2.  The Appeal Committee, composed of a member of Financial Aid, Academic Advising, and the Registrar, will meet to review the student’s appeal.
  3.  The committee will evaluate the appeal based on:
    • Appeal Form and supporting documentation
    • Student academic performance
    • Impact of significant non-academic issues
    • Interview with the student (if he/she desires to present his/her case to the committee).
  4.  The committee will provide a written response to the student by the end of the third week of class.
  5.  The Appeal Committee will keep a log of the discussion of each appeal, along with the supporting documentation behind the decision made.

Failure to appeal will result in consequences up to and including termination from the college.

Reinstatement of Financial Aid Eligibility

A student who is academically dismissed and not reinstated will automatically be ineligible for future Financial Aid until he/she is reinstated to the college by successfully appealing the SAP ineligibility. Students who have been reinstated and placed on Financial Aid/Academic Probation must achieve the minimum cumulative GPA of 2.0 and successfully complete 67% of attempted hours for pace of completion or completing the terms of their academic recovery plan.

The Grading System

Due to the rigorous academic nature of its degree programs, NECI has a standard A, B, C, D, F grading system. The goal of this system is to ensure that students maintain a cumulative GPA of 2.0 every term; this numeric benchmark demonstrates that students are achieving the skills and knowledge needed to be successful in the industry and that they are meeting the minimum 2.0 cumulative GPA requirement for graduation.

Incomplete Grades

Grades of Incomplete are granted for documented medical or family emergencies only. If, at the end of a term, students have not met the required coursework due to a documented and qualifying emergency, they are graded Incomplete by their faculty and must request an extension within 48 hours. No Request for Extension will exceed a one week period. If the instructor feels that make up work will not be sufficient for the student to demonstrate mastery of course competencies within the designated one week period, the instructor will grade the student with a failed score. All Incomplete grades will roll to F grades at the one week completion deadline. Students with F grades must reschedule the entire class at a later date or take an equivalent class. The Academic Advising Office will assist students in how they can meet degree requirements. Failed courses are subject to additional tuition fees, as well as room and board fees when appropriate. No course credit or clock hours are awarded for failed grades; once the student has achieved a passing grade for the course, credit or clock hours will be awarded.

Evaluations

In academic classes, graded evaluations cover class participation, test results, results of class projects, reports, special assignments, and class notebooks. In lab-based classes, the evaluations cover assimilation of reading materials and demonstration of the skills and professional behavior required by the course competencies. Online courses may require photographic and other digital evidence of understanding as well as the submission of portfolios or videos.