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Refund Policy

Applicable to enrollment agreements for start dates after October 1, 2011

See also: Refund policy applicable to enrollment agreements for start dates before October 1, 2011

New England Culinary Institute offers a refund to the student who withdraws from an educational program, or to the sources from which the student’s prepaid fees came, according to the schedule outlined below. This refund schedule is applied to the tuition, room, board, and fees (for those students living on campus) or tuition, required board, and fees (for those living off campus) charged for the resident term. While students earn credits or clock hours during the internship, there is a separately identified smaller tuition charge for the internship and the same refund policy applies based on the start date of the internship. Students enrolled in online or elective courses during a non-resident term will be charged a tuition fee for these courses, and may incur additional room and board fees. A separate Refund Schedule applies to online courses as set forth below.

Any student wishing to voluntarily withdraw should complete and sign a Notice to Withdraw form and deliver it to the Director of Academic Services. For all refund calculations, the effective termination date will be the last date of documented attendance.

The timing of the refund payment will be based on the effective determination date of the withdrawal. In the case of a student who has provided notice of withdraw to the school (whether in writing or otherwise), the timing of refund payment shall be based on the date actual notice is received by the school. Whereas, for any student who is withdrawn without filing a competed Notice of Withdraw form or otherwise expressly notifying the school of said student’s decision to withdraw, the timing of refund payment will be based on the determination date of the withdrawal by the school.

Students who have not visited the school facilities prior to enrollment will have the opportunity to withdraw without penalty within three days following either attendance at regularly scheduled orientation, or following a tour of the school facilities and inspection of equipment, even if they have signed an Enrollment Agreement.

The refund schedule for resident programs and internships is as follows (based on the effective termination date):

1. All monies paid will be refunded if requested within three days after signing an Enrollment Agreement and making an initial payment.
2. As of four days after signing an Enrollment Agreement, but before registration day, all monies paid minus $150 of the enrollment deposit will be refunded
3. From the registration day through the next 14 calendar days, 75% of the room, meal plan, tuition, and fees will be refunded.
4. After 14 calendar days from the registration day through the next 14 calendar days, 50% of the room, meal plan, tuition, and fees will be refunded.
5. After 28 calendar days from the registration day, no refund will be available to the student.
6. An exception to this policy for extenuating circumstances, may be requested , in writing, to Financial Services, 56 College Street, Montpelier, Vermont

Federal Financial Aid

Federal financial aid (Federal Stafford Loan, Federal PLUS Loan, Federal Perkins Loan, Federal Pell Grant, Federal Academic Competitiveness Grant, or Federal SEOG Grant) is earned based on the percentage of the enrollment period the student completed.

For credit hour programs, the percentage of the enrollment period completed is determined based on the number of days the student was enrolled and the number of days in the enrollment period. Specifically, the applicable enrollment period is based on a 13-week term for on-ground students and either a 6-week or 12-week term for online students (depending on the applicable online program).

For clock-hour programs, the percentage of the enrollment period completed is based on the number of clock hours scheduled to have been completed in the period as of the withdrawal date divided by the total number of clock hours in said entire enrollment period.

If the student completes more than 60% of the enrollment period, the school retains the full amount of aid for the enrollment period. If the student completed 60% or less of the enrollment period and has unearned federal aid (the difference between earned aid and disbursed aid), the unearned aid will be returned to the Title IV programs from which the student received assistance in the following order:

• Unsubsidized Federal Stafford Loan
• Federal Stafford Loan
• Federal Perkins Loan
• Federal PLUS Loan
• Federal Pell Grant
• Federal Academic Competitiveness Grant
• Federal Supplemental Educational Opportunity Grant

For more information please contact the Director of Financial Aid.

Scholarships, Discounts and Institutional Loans

All scholarships and discounts granted by NECI are subject to revocation in full upon the withdrawal of a student from a program. NECI institutional loans (also known as NECI Opportunity Loans) shall be governed by the express terms of the loans, which generally provide for the full acceleration of the loan amount at the time a student withdraws from a program.

Cancellation and Withdrawal Policy for the Online Bachelor of Arts in Hospitality and Restaurant Management Program

New England Culinary Institute offers a refund to the student who withdraws from an online program, or to the sources from which the student’s prepaid fees came, according to the schedule outlined below. This refund schedule is based on the tuition and required fees charged for the program.

Any student wishing to voluntarily withdraw may complete and sign a Notice to Withdraw form and deliver it to the Director of Academic Services. For all refund calculations, the effective termination date will be the last date of documented attendance.

The timing of the refund payment will be based on the effective determination date of the withdrawal. In the case of a student who has provided notice of withdraw to the school (whether in writing or otherwise), the timing of refund payment shall be based on the date actual notice is received by the school. Whereas, for any student who is withdrawn without filing a competed Notice of Withdraw form or otherwise expressly notifying the school of said student’s decision to withdraw, the timing of refund payment will be based on the determination date of the withdrawal by the school.

Students in online classes have the opportunity to withdraw without tuition charges within three days following the signing of the Enrollment Agreement.

The refund schedule is as follows:

1. All monies paid will be refunded if requested within three days after signing an Enrollment Agreement and making an initial payment.
2. Four days after signing an Enrollment Agreement, but before the initial class day, all monies paid minus the $150 enrollment deposit will be refunded.
3. After attending the second class session there will be no refund (the second class session being marked as the commencement of the second week for a 6-week class or the commencement of the third week of a 12-week class).
4. In online courses, if no activity is logged within the first 5 days of each scheduled class, NECI reserves the right to withdraw the student for non-participation; monies will be refunded according to the refund schedule outlined above.
5. Federal financial aid follows the Refund Policy listed above for all programs.

Cancellation and Withdrawal Policy for Continuing Education Courses

New England Culinary Institute offers a refund to the student who withdraws from an online continuing education course, or to the sources from which the student’s prepaid fees came, according to the schedule outlined below. This refund schedule is based on the tuition and required fees charged for the course.

Any student wishing to voluntarily withdraw may complete and sign a Notice to Withdraw form and deliver it to the Online Student Advising Office. For all refund calculations, the effective termination date will be the last date of documented attendance.

The timing of the refund payment will be based on the effective determination date of the withdrawal. In the case of a student who has provided notice of withdraw to the school (whether in writing or otherwise), the timing of refund payment shall be based on the date actual notice is received by the school. Whereas, for any student who is withdrawn without filing a competed Notice of Withdraw form or otherwise expressly notifying the school of said student’s decision to withdraw, the timing of refund payment will be based on the determination date of the withdrawal by the school.

Students in online continuing education classes have the opportunity to withdraw without tuition charges within three days following the beginning of the course.

The refund schedule is as follows:

1. All monies paid will be refunded if requested within three days after the beginning of the course.
2. After the third day there will be no refund.

In online courses, if no activity is logged within the first 3 days of each scheduled class, NECI reserves the right to withdraw the student for non-participation; monies will be refunded according to the refund schedule outlined above.

Student Balances

Students are responsible for paying their loans and the entire balances due on their NECI student accounts after the school’s refund policy has been applied. Students considering withdrawing from NECI are strongly encouraged to first contact Student Financial Services and, if they are financial aid recipients, the Director of Financial Aid, to determine the impact of their withdrawal on their student account and their financial aid.

Special Circumstances

In the case of prolonged illness, accident, death in the family, or other circumstances that make it impractical for a student to complete the program, New England Culinary Institute will make a settlement, which is reasonable and fair to both parties.

Timing of Refunds

Any monies due will be refunded to the payee within 45 days of the date of determination of the student’s withdrawal. Any tuition refund due to financial aid overpayments will be refunded after all aid is received, up to 45 days after the end of the term.